One of the most basic (and essential) services I offer on my network is file sharing. It has been frustrating that I have very few tools on Windows Server to manage my files shares. I have had little say over what type of files network users place on my servers, and only a small idea of how those files are being accessed. Luckily this difficulty has come to an end with File Server Resource Management in Windows Server 2008! Installed as a Role using the Server Manager Console, FSRM allows me to have the kind of control I have always craved.
Digital pack rats beware! I can now limit the amount of space on a folder that is available to a user with a Folder Quota. Each folder can have a different folder quota and quota limits can be hard or soft. A hard quota limit prevents the user from exceeding his quota. A soft quota writes an entry in the event log when it is exceeded. FSRM can be configured to send me and the offending user an email notification. I favor hard quotas as a rule in my environment but sometimes you have to make exceptions (such as the boss). You can use quota templates in FSRM to quickly apply quota settings to new folders. Microsoft has provided a number of pre-configured quota templates, but custom templates each with its own warning limit and space limit settings can be created and saved in the FSRM console.
Another great feature of FSRM is the File Screening Management node which lets me decide what types of files can be saved to my file shares. No more will users be able to fill up server disks with mp3s and pictures from their vacation. With FSRM I can block by file type and by file name extension. Again, Microsoft has created some default file screen templates but I can create file screening templates that can prevent (or just monitor) the uploading of specified file types. Templates can be applied on a per folder basis. Events are written in the event log and email notifications can be sent when the file screen blocks a file type.
Trying to get detailed information on file usage can be a pain. What are the most and least accessed files on my server? Are there unneeded duplicate files on my server? The Storage Report Management node in FSRM can generate nicely formatted reports that can be automatically emailed to multiple recipients. Report options include files by owner, quota usage, large files, small files, duplicate files and least recently accessed files.
So, take back control of your files servers! It is easy with FSRM.
Author: Mark Menges
Related Courses:
Managing and Maintaining Server 2008
Designing a Windows Server 2008 Network Infrastructure
Configuring and Troubleshooting a Windows Server 2008 Network Infrastructure






